Do not state the obvious and move on to saying why you are applying for the specific position and why are you excited by the prospect of getting it. ), Make travel arrangements including the creation of expense reports, Process invoices, prepare billings and create expense reports for signatures, Assist in system-level analysis and business process, Process invoices, prepare mailings and make copies, Assist with editing and creation of Word and Excel documents and PowerPoint presentations, Answer phone and greet walk-in clients, visitors and applicants in a professional and courteous manner and direct or assist them as appropriate, Answer roll-over lines and direct calls for some department personnel, Cover front desk on a daily basis from 3-5pm CT to close the desk down each night as well as during lunches, breaks and time off, Open, sort, date stamp and distribute all incoming mail for mail-stop department, Order general supplies and keep the supplies well-stocked and organized, 1-3 years of relevant administrative experience, Basic personal computer proficiency including experience with Microsoft Office (Excel, Word, PowerPoint), Demonstrated organizational and follow-up skills, Ability to work effectively and prioritize while under pressure and meeting tight deadlines, Ability to work in a fast-paced, multi-priority environment, Ability to quickly understand major functional areas of the company and key managers, 3+ years previous experience as a receptionist/administrative assistant in a professional environment, Being the first point of contact for visitors entering the office, Answering phones, faxes and support for custom deliveries and couriers, Providinig general administrative tasks as required, Open-minded, flexible, creative, friendly attitude, Ability to deal with customers (internal as well as external) in a professional manner, 2+ years corporate experience as a receptionist in a Financial Services firm, Undergraduate Degree or an equivalent combination of training and experience, A cumulative Grade Point Average (GPA) of 3.0 or above in a 4.0 scale, Organized, professional demeanor and experience working in a fast-paced environment, Must be flexible with regard to hours and be able to occasionally exchange shifts with other, Prior experience in Concur and/or SharePoint, 4+ years of general administrative experience, or equivalent experience, Proficiency with Microsoft Office applications, Answer incoming calls in a prompt, courteous and professional manner in accordance with prescribed policies and procedures. Find your dream job. You have to find the right job opportunity that matches with your , A cover letter can be the first thing the prospective employer looks at when you apply for a job. Check out 1. WebTell callers so they will not hang up! I am. Of course, you are writing to express your interest in the advertised vacancy otherwise, you would not be writing at all. Unlike human operators, virtual receptionists also dont need to be paid for the hours they spend working for your company. You should track the packages and ensure that they should bill to an overhead job code, Stock supplies for the copy, fax and printer areas As you begin and end your shift, check each printer/copy area for neatness, organization and adequate supply levels, Meal ordering order and set up meals for client related meetings. or enter another. E-mail is already registered on the site. Channel Calls Strategically. Provide guidance to project managers on best practices and recommend methods for handling filing needs, Data entry and/or database maintenance (including InMagic records database), Coordinate furniture moves, reconfigurations, or installations as needed, Approve invoices and gather bids when needed for office maintenance/repairs or Facilities changes. All content on this website, including dictionary, thesaurus, literature, geography, and other reference data is for informational purposes only. Antonyms for reception line. 16 Auto-attendant Scripts & Tips (+ Free Templates) An auto-attendant script is a prerecorded message a virtual receptionist delivers when a call comes through the phone system. Even if youre a small business, youve got to be able to efficiently direct the flow of your incoming calls so that your agents dont get overwhelmed by your call volume. You can do better when it comes to the opening line of your cover letter keep reading for tips how you can achieve that. Get on promotion fasstrack and increase tour lifetime salary. Has awareness of device defects that may occur in their area of responsibility, including product design, verification and validation, manufacturing and testing activities, Responsible for sale of Movie Tickets to Alere Employees, Responsible for processing star awards on rare occasions, Responsible for assembling new-hire orientation bags, Assist with the coordination of Facilities Vendor Preventative Maintenance and repairs with vendor coordinators, Responsible for access badge check out, and keys for Facilities Vendors, Assures Facilities Vendor checking in at the front desk is trained to the latest procedural requirements and revision, Demonstrates commitment to the development, implementation and effectiveness of Alere Quality Management System per ISO, FDA, and other regulatory agencies, Perform other duties & projects as assigned, Perform all other business-related duties as assigned, Associates degree or equivalent from two-year college or technical school; or six months to one year of related experience and/or raining; or an equivalent combination of both education and experience, Demonstrated experience utilizing Excel and other MS Office products, Greet and receive visitors, issues badges and maintain visitor logs, Operate companywide internal paging system, Announce visitors to the appropriate person and direct them to the proper location, May check L-3 ETO employee identification, Performs day-to-day administrative functions and general office duties including but not limited to word processing, copying, filing, and data entry, Assist with arrangements to organize, coordinate, and approve menus and the pricing of the catering during visitor meetings, as needed, Makes arrangements and prepares, or supervises preparation of, necessary materials for meetings at request of management staff, Compiles, types, reproduces, and distributes data for weekly/monthly/quarterly/annual reports, Receives, opens, and clears business mail, Maintains good relations with both internal and external contacts through timely, professional, and accurate communications, Prepare visit certifications for approval and submission through JPAS. reception line synonyms, reception line pronunciation, reception line translation, English dictionary definition of reception line. Does your business get a lot of phone callsand need a way to automatically route these calls to the right person or department? Say you work at an auto insurance contact center and someones car just got stolen. daily, 1 year preferred experience working as a receptionist, office assistant, secretary or administrative assistant, Computer skills and working knowledge of MS Office (Word, Excel, Outlook), Knowledge of clerical and administrative procedures such as filing and record keeping, Principles and practices of basic office management, Communication skills - written and verbal, Planning, prioritizing and organizing skills, Problem assessment and problem solving skills, Information gathering and information monitoring, Administrative support for professional and technical staff including business development, marketing efforts, financial reporting, and general administrative functions, Maintain appearance of meeting spaces, audio-visual equipment and conference room calendars, Schedule appointments and make travel arrangements, Register staff members for internal and external functions including registration and processing check requests, Create, edit and maintain simple spreadsheets in MS Excel, Create, edit and maintain forms, templates, reports, specifications, and letters in MS Word, Create, edit and maintain simple presentations in MS PowerPoint, Purchase office supplies and maintaining office supply inventory, Oversight of office appearance and orderliness, Interact regularly with building staff, postal and delivery representatives, and Dewberry logistics personnel, Process and distribute mail and intra-office correspondence, Minimum of 2 years of experience in the field or in a related area preferred, Experience working with Engineering or Architectural firm a plus, Proficiency in MS Word, MS Excel, MS PowerPoint and MS Outlook required, The ability to create improved work efficiencies through the effective application of technology, A service-oriented, flexible and can do attitude, The ability to organize and prioritize workload as needed to meet schedules, Presents a positive image of Dewberry in line with our overall brand, Provide administrative support for department leaders and accounting staff, Schedule and maintain conference and training rooms, Order supplies, check stock, and monitor inventory, File maintenance to include scanning, shredding, setting up new files, and deleting old files, E-filing of returns (quarterly and annual deadlines), Track outstanding proposals and pipeline list, Associate's Degree or equivalent combination of education and experience or other applicable business training -preferred, Minimum of 2 years Administrative office experience, Flexible we are looking for someone to work Monday Friday from 12:00 pm- 5:15 pm but to be flexible when needed for vacation coverage. Choose resume template and create your resume. Have your work ethic described with a quote. an auto receptionist or virtual receptionist) is a type of virtual receptionist that handles call routing for your companys phone lines. Even if theyre later put into a queue, customers can rest assured that theyre in line to speak to the right person once theyve gone through the auto attendant. This opening line is usually used when the job demands a bridge between fields, countries or cultures. Hey, tie your shoes! Or, take a self-guided product tour and play around with Dialpad on your own first! Communicate throughout the day with the Business Office Manager regarding any office / vendor issues, Maintain the reception area, employee break room and conference rooms, Answers calls and emails efficiently and courteously providing requested information and, Forwards calls to voicemail if caller requests, Greets visitors, determines nature of visit and directs or escorts visitor to destination, Schedules appointments and conference rooms, assists with catering, Collects daily mail and delivers to appropriate persons, Orders Motor Vehicle Reports (MVRs) and invoices, Assists in preparing certificates for mailing as needed, Provides information about establishment such as location of departments, offices, and employees and services, Transmits information or documents to provided customers using computer, mail or fax, Maintains supply inventory and orders supplies as needed; maintains order in supply room, Provides supplemental administrative support, High School diploma or GED required; some college preferred, Ability to explain complex issues, receive and interpret complex information, and respond appropriately, Proficient in applicable technology, specifically Microsoft products (Word, Excel, Outlook), Handle incoming calls on a multi-line switchboard, Coordinate outgoing courier requests for local, national, and international deliveries, including inter-office, Pick-up, sort and deliver incoming mail; process and drop-off outgoing mail, Order, set up, tear down catered presentations and office luncheons, Log and track incoming client cheques and securities, Transact cheque/certificate pick-up by client, Perform ad hoc administrative tasks and special projects as required, 2-3 years of reception experience is required, Completion of CSC and/or CPH experience an asset, Well-rounded knowledge of securities industry an asset, Highly professional / polished presentation, Experience with MS Word, Excel, and Outlook, Provide administrative support by scanning documents and filing electronically as directed, Schedule and maintain meeting rooms, conference rooms and calendar events, Process payrolls through a third party software, Edit and proof reports, presentations, proposals, correspondence, engagement letters, and mailings, Copy, punch, bind, and mail documents for internal and external use, Ensure presence at the reception desk during work hours unless relocated by supervisor, Take and relay messages if concerned employee is not available, Deal with queries from the public and customers, General administrative and clerical support, Schedule appointments for management as required, Inform superior of positive and negative concerns noted in the reception area, Knowledge of office practices and procedures and office equipment, Experience using multi-line telephone system, Experience working in an office environment performing administrative duties, Computer skills to include Microsoft Office Suite and database management, Experience receiving, processing and distributing incoming and outgoing mail, Ability to organize and prioritize work effectively, Ability to multi-task, meet priorities and make independent decisions, Ability to provide customer service to the general public and work in a team environment, Ability to create and maintain large tracking spreadsheets, documents, and reports, Answer the central telephone system and direct calls accordingly, Greet and direct visitors to appropriate meeting rooms, Prepare outgoing mail and sort and distribute incoming mail, Coordinate the pick-up and delivery of express mail services, Compose, type and edit correspondence, reports, memoranda and other material, Set up meetings internally and externally and take minutes during project meetings, Make travel arrangements for team members and book travel expenses as necessary, Attend and support the setup of offsite events and third-party conferences, Are able to maintain a high level of confidentiality, Have an associates degree or bachelors degree, Have some years of secretarial or executive assistant experience, Answer and direct all incoming calls and visitors for Akron office, Courier arrangements as requested / required, Proactively review conference room calendars and prepare rooms for meetings and trainings, Solid understanding of general administrative functions, A passion for getting things done - energetic and focused on service, Uncompromising authenticity and integrity, 2-5 years previous reception/administrative experience, Strong organizational skills, detail-oriented, and self motivated, Proficient in Microsoft Office - namely Outlook, Word, and Excel, Flexibility with your schedule - some early mornings, evenings, Saturdays - primarily during our busy season of February through April, Schedule meetings, facilitate group meals, arrange hotel accommodations, and organize transportation for guests, Maintain conference rooms and replenish supplies, Acquire basic MBuy software knowledge for office and warehouse purchases, Obtain SAP and Excel software knowledge for spreadsheet calculation, Must be able to work 20 hours per week (9:00-1:30 M-F), Basic PC skills (email communication, software skills), Experience arranging meetings, meals for lunch meetings, hotel accommodations and transportation for guests, MS Office (Word and Excel) skills or experience using SAP for reporting, Able to handle a variety of tasks.
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