Company Registration Number: 61965243 The CES DoD Workforce Orientation is a presentation (including a question and answer segment) that has been designed to familiarize the workforce with the core tenets of the DoD CES personnel system. The information they are after will change depending on what they are trying to do with it. 173 0 obj <>/Filter/FlateDecode/ID[<433858351E47FF448B53C1DCD49F0027><3128055A8AFF174599AFCC752B15DF22>]/Index[136 68]/Info 135 0 R/Length 157/Prev 228629/Root 137 0 R/Size 204/Type/XRef/W[1 3 1]>>stream ), which was introduced to protect the rights of Europeans with respect to their personal data. For example, they may not use the victims credit card, but they may open new, separate accounts using the victims information. PII is any information which can be used to distinguish or trace an individuals identity. The document explains the importance of protecting the confidentiality of PII in the context of information security and explains its relationship to privacy using the the Fair Information Practices, which are the principles . Contract employees also shall avoid office gossip and should not permit any unauthorized viewing of records contained in a DOL system of records. The Department of Energy defines PII as any information collected or maintained by the department about an individual that could be used to distinguish or trace their identity. Subscribe, Contact Us | 0000001903 00000 n The purpose of this lesson is to review the completed course work while reflecting on the role of HR Practitioners in CES organizations. It sets out the rules for the collection and processing of personally identifiable information (PII) by individuals, companies, or other organizations operating in the E.U. The purpose of the Cyber Awareness Challenge is to influence behavior, focusing on actions that authorized users can engage to mitigate threats and vulnerabilities to DoD Information Systems. The course is designed to prepare DOD and other Federal employees to recognize the importance of PII, to identify what PII is, and why it is important to protect PII. Organizations are encouraged to tailor the recommendations to meet their specific requirements. The Freedom of Information Act (FOIA) is a federal law that gives individuals the right to access certain government records. The following are some examples of information that can be considered PII: Several merchants, financial institutions, health organizations, and federal agencies, such as the Department of Homeland Security (DHS), have undergone data breaches that put individuals PII at risk, leaving them potentially vulnerable to identity theft. %%EOF Classification Conflicts and Evaluations IF110.06 Derivative Classification IF103.16 Any information that can be used to determine one individual from another can be considered PII. You have JavaScript disabled. DOL internal policy specifies the following security policies for the protection of PII and other sensitive data: The loss of PII can result in substantial harm to individuals, including identity theft or other fraudulent use of the information. PCI compliance includes taking responsibility for ensuring that financial data is protected at all stages, including when it is accepted, transferred, stored, and processed. The Information Security (INFOSEC) Program establishes policies, procedures, and requirements to protect classified and Controlled Unclassified Information (CUI) that, if disclosed, could cause damage to national security. A .gov website belongs to an official government organization in the United States. Which of the following must Privacy Impact Assessments (PIAs) do? We're available through e-mail, live chat and Facebook. PII is information that can be used to identify or contact a person uniquely and reliably or can be traced back to a specific individual. .usa-footer .grid-container {padding-left: 30px!important;} Identifying and Safeguarding Personally Identifiable Information (PII) Version: 5.0 Length: 1 Hour This interactive presentation reviews the definition of personally identifiable information (PII), why it is important to protect PII, the policies and procedures related to the use and disclosure of PII, and both the organization's and individual . CDSE courses are intended for use by Department of Defense and other U.S. Government personnel and contractors within the National Industrial Security Program. Documentation PII must only be accessible to those with an official need to know.. In others, they may need a name, address, date of birth, Social Security number, or other information. (Answered) IDENTIFYING & SAFEGUARDING PII Test 2022|2023. PII/PHI Personally Identifiable Information (PII) is information that can be used to distinguish or trace an individual's identity, either alone or when combined with other information that is linked or linkable to a specific individual. The purpose of this document is to assist Federal agencies in protecting the confidentiality of personally identifiable information (PII) in information systems. Some examples you may be familiar with: Personally Identifiable Information (PII) Sensitive Personally Identifiable Information (SPII) Personally Identifiable Information (PII), Privacy Act System of Records Notice (SORN), Post Traumatic Stress Disorder (PTSD) Research, Office of the Administrative Assistant to the Secretary of the Army, Department of Defense Freedom of Information Act Handbook, AR 25-55 Freedom of Information Act Program, Federal Register, 32 CFR Part 518, The Freedom of Information Act Program; Final Rule, FOIA/PA Requester Service Centers and Public Liaison Officer. The CES Operational eGuide is an online interactive resource developed specifically for HR practitioners to reference the following topics: History, Implementation, Occupational Structure, Compensation, Employment and Placement, Performance Management, Performance and Conduct Actions, Policies and Guidance. This is information that can be used to identify an individual, such as their name, address, or Social Security number. Secure .gov websites use HTTPS Damage to victims can affect their good name, credit, job opportunities, possibly result in criminal charges and arrest, as well as cause embarrassment and emotional stress. This information can include a persons name, Social Security number, date and place of birth, biometric data, and other personal information that is linked or linkable to a specific individual. Federal government websites often end in .gov or .mil. Which of the following establishes Written for Institution Central Texas College Course All documents for this subject (1) The benefits of buying summaries with Stuvia: Guaranteed quality through customer reviews Topics, Erika McCallister (NIST), Tim Grance (NIST), Karen Scarfone (NIST). In terms of the protection of PHI, HIPAA and the related Health Information Technology for Economic and Clinical Health Act (HITECH) offer guidelines for the protection of PHI. The Leaders Orientation is an executive presentation (including a question and answer segment) that has been designed to familiarize DoD Leaders with core tenets of the DoD CES personnel system. PHI is a valuable asset and is sold on the dark web for more money than any other data set, according to Ponemon Institute. This course may also be used by other Federal Agencies. The DoD Cyber Exchange is sponsored by @media only screen and (min-width: 0px){.agency-nav-container.nav-is-open {overflow-y: unset!important;}} Access Control; Audit and Accountability; Identification and Authentication; Media Protection; Planning; Risk Assessment; System and Communications Protection, Publication: 2XXi:F>N #Xl42 s+s4f* l=@j+` tA( 0 CUI is an umbrella term that encompasses many different markings to identify information that is not classified but which should be protected. This site requires JavaScript to be enabled for complete site functionality. 0000002651 00000 n <]/Prev 236104>> Sensitive PII is information that can be utilized to identify an individual and that could potentially be used to harm them if it fell into the wrong hands. Thieves may use it to open new accounts, apply for loans, or make purchases in your name. , b@ZU"\:h`a`w@nWl Once you have a set of PII, not only can you sell it on the dark web, but you can also use it to carry out other attacks. PII should be protected from inappropriate access, use, and disclosure. PII is any information that can be used to identify a person, such as your name, address, date of birth, social security number, and so on. They may also use it to commit fraud or other crimes. Identify the responsibilities for safeguarding PII and PHI on both the organizational and individual levels Identify use and disclosure of PII and PHI State the organizational and individual penalties for not complying with the policies governing PII and PHI maintenance and protection Delivery Method: eLearning Length: 1 hour The purpose of Lesson 1 is to provide an overview of Cyber Excepted Service (CES) HR Elements Course in general. This interactive presentation reviews the definition of personally identifiable information (PII), why it is important to protect PII, the policies and procedures related to the use and disclosure of PII, and both the organization's and individual's responsibilities for safeguarding PII. The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student educational records. Get started with Skysnag and sign up using this link for a free trial today. Mobile device tracking can geoposition you, display your location, record location history, and activate by default. DOL contractors having access to personal information shall respect the confidentiality of such information, and refrain from any conduct that would indicate a careless or negligent attitude toward such information. Ensure that the information entrusted to you in the course of your work is secure and protected. Whether youre supplementing your training in DCWF Orientation or coming back for a refresher, this learning game is designed to test your knowledge of the Defense Cyber Workforce Framework (DCWF). This document provides practical, context-based guidance for identifying PII and determining what level of protection is appropriate for each instance of PII. Additionally, physical files such as bills, receipts, birth certificates, Social Security cards, or lease information can be stolen if an individuals home is broken into. startxref Product Functionality Requirements: To meet technical functionality requirements, this product was developed to function with Windows operating systems (Windows 7 and 10, when configured correctly) using either Internet Explorer . xref Retake Identifying and Safeguarding Personally Identifiable Information (PII). The purpose of this course is to identify what Personally Identifiable Information (PII) is and why it is important to protect it. /*-->*/. - Analyze how an organization handles information to ensure it satisfies requirements -mitigate privacy risks -determine the risks of collecting, using, maintaining, and disseminating PII on electronic information systems. Within HIPAA are the privacy rule and the subsets, security rule, enforcement rule, and breach notification rule which all deal with various aspects of the protection of PHI. Official websites use .gov Washington, DC 202101-866-4-USA-DOL1-866-487-2365www.dol.gov, Industry-Recognized Apprenticeship Programs (IRAP), Bureau of International Labor Affairs (ILAB), Employee Benefits Security Administration (EBSA), Employees' Compensation Appeals Board (ECAB), Employment and Training Administration (ETA), Mine Safety and Health Administration (MSHA), Occupational Safety and Health Administration (OSHA), Office of Administrative Law Judges (OALJ), Office of Congressional and Intergovernmental Affairs (OCIA), Office of Disability Employment Policy (ODEP), Office of Federal Contract Compliance Programs (OFCCP), Office of Labor-Management Standards (OLMS), Office of the Assistant Secretary for Administration and Management (OASAM), Office of the Assistant Secretary for Policy (OASP), Office of the Chief Financial Officer (OCFO), Office of Workers' Compensation Programs (OWCP), Ombudsman for the Energy Employees Occupational Illness Compensation Program (EEOMBD), Pension Benefit Guaranty Corporation (PBGC), Veterans' Employment and Training Service (VETS), Economic Data from the Department of Labor, Guidance on the Protection of Personal Identifiable Information. A lock () or https:// means you've safely connected to the .gov website. The document also suggests safeguards that may offer appropriate levels of protection for PII and provides recommendations for developing response plans for incidents involving PII. Ensure that the information entrusted to you in the course of your work is secure and protected. The Privacy Act of 1974 is a federal law that establishes rules for the collection, use, and disclosure of PII by federal agencies. The GDPR requires companies to get explicit permission from individuals before collecting, using, or sharing their personal data. Delete the information when no longer required. PHI is defined by the Health Insurance Portability and Accountability Act (HIPAA) and is made up of any data that can be used to associate a persons identity with their health care. .h1 {font-family:'Merriweather';font-weight:700;} The definition of PII may vary from jurisdiction to jurisdiction but typically includes any information that can be used to identify an individual. .manual-search-block #edit-actions--2 {order:2;} .paragraph--type--html-table .ts-cell-content {max-width: 100%;} The act requires that federal agencies give individuals notice of their right to access and correct their PII and establish penalties for PII misuse. 157 0 obj <>stream SP 800-122 (EPUB) (txt), Document History: PCI-DSS is a set of security standards created to protect cardholder data. SP 800-122 (DOI) Think protection. Result in disciplinary actions. Any organization that processes, stores, or transmits cardholder data must comply with these standards. PII can also include demographic, medical, and financial information, or any other information linked or linkable to a specific . 147 11 .manual-search ul.usa-list li {max-width:100%;} Everything's an Argument with 2016 MLA Update University Andrea A Lunsford, University John J Ruszkiewicz. This information can be maintained in either paper, electronic or other media. Avoid compromise and tracking of sensitive locations. Identity thieves are always looking for new ways to gain access to peoples personal information. This Handbook provides best practices and DHS policy requirements to prevent a privacy incident involving PII/SPII during all stages of the information lifecycle: when collecting, storing, using, disseminating, or disposing of PII/SPII. .table thead th {background-color:#f1f1f1;color:#222;} Minimize the use, display or storage of Social Security Numbers (SSN) and all other PII. Think security. Internet-based, self-paced training courses, Training videos, usually in 10 minutes or less, that allows you to refresh your knowledge of a critical topic or quickly access information needed to complete a job, Center for Development of Security Excellence, Defense Counterintelligence and Security Agency, Personally Identifiable Information (PII), My Certificates/Digital Badges/Transcripts, My Certificates of Completion for Courses, Controlled Unclassified Information (CUI) Training, Personally Identifiable Information (PII) Training, Identifying and Safeguarding Personally Identifiable Information (PII), Hosted by Defense Media Activity - WEB.mil. This lesson is to prepare HR Professionals to guide supervisors and employees covered under CES for transition to the new personnel system with an overview of compensation elements of the CES occupational structure. Skysnags automated software safeguards your domains reputation and keeps your business away from compromised business emails, password theft, and potentially significant financial losses. Learning Objectives:This course is designed to enable students to: Target Audience:DOD information system users, including military members and other U.S. Government personnel and contractors within the National Industrial Security Program. Any information that can be used to determine one individual from another can be considered PII. Start/Continue Identifying and Safeguarding Personally Identifiable Information (PII). Share sensitive information only on official, secure websites. These attacks show how cybercriminals can use stolen PII to carry out additional attacks on organizations. Thieves can sell this information for a profit. 0000001199 00000 n `I&`q# ` i . With these responsibilities contractors should ensure that their employees: Contractors should ensure their contract employees are aware of their responsibilities regarding the protection of PII at the Department of Labor. This is a potential security issue, you are being redirected to https://csrc.nist.gov. The document explains the importance of protecting the confidentiality of PII in the context of information security and explains its relationship to privacy using the the Fair Information Practices, which are the principles underlying most privacy laws and privacy best practices. Before sharing sensitive information, make sure youre on a federal government site. trailer Major legal, federal, and DoD requirements for protecting PII are presented. Lewis's Medical-Surgical Nursing Diane Brown, Helen Edwards, Lesley Seaton, Thomas . Safeguards are used to protect agencies from reasonably anticipated. Essential Environment: The Science Behind the Stories Jay H. Withgott, Matthew Laposata. Family Educational Rights and Privacy Act (FERPA), Health Insurance Portability and Accountability Act (HIPAA), 1995 Data Protection Directive (95/46/E.C. Center for Development of Security Excellence, Defense Counterintelligence and Security Agency, Identifying and Safeguarding Personally Identifiable Information (PII) DS-IF101.06, My Certificates/Digital Badges/Transcripts, My Certificates of Completion for Courses, Controlled Unclassified Information (CUI) Training, Personally Identifiable Information (PII) Training, Hosted by Defense Media Activity - WEB.mil, Define PII and Protected Health Information, or PHI, a significant subset of PII, and the significance of each, as well as the laws and policy that govern the maintenance and protection of PII and PHI, Identify the responsibilities for safeguarding PII and PHI on both the organizational and individual levels, Identify use and disclosure of PII and PHI, State the organizational and individual penalties for not complying with the policies governing PII and PHI maintenance and protection. This training is intended for DOD civilians, military members, and contractors using DOD information systems. This lesson is to prepare HR Professionals to guide supervisors and employees covered under CES for transition to the new personnel system with an overview of the background and history of the Cyber Excepted Service. This course was created by DISA and is hosted on CDSE's learning management system STEPP. Users must adhere to the rules of behavior defined in applicable Systems Security Plans, DOL and agency guidance. PII is any personal information which is linked or linkable to a specified individual. planning; privacy; risk assessment, Laws and Regulations ), Health Information Technology for Economic and Clinical Health Act (HITECH), Encrypting all PII data in transit and at rest, Restricting access to PII data to only those who need it, Ensuring that all PII data is accurate and up to date, Destroying PII data when it is no longer needed. .manual-search ul.usa-list li {max-width:100%;} This includes information like names and addresses. Non-sensitive PII is information that can be used to identify an individual, but that is not likely to be used to harm them if it falls into the wrong hands. The Federal government requires the collection and maintenance of PII so as to govern efficiently. An official website of the United States government. Personal Identifiable Information (PII) is defined as: Any representation of information that permits the identity of an individual to whom the information applies to be reasonably inferred by either direct or indirect means. Department of Labor (DOL) contractors are reminded that safeguarding sensitive information is a critical responsibility that must be taken seriously at all times. Further, PII is defined as information: (i) that directly identifies an individual (e.g., name, address, social security number or other identifying number or code, telephone number, email address, etc.) For example, they may need different information to open a bank account then they would file a fraudulent insurance claim. The GDPR replaces the 1995 Data Protection Directive (95/46/E.C. %PDF-1.5 % Only individuals who have a "need to know" in their official capacity shall have access to such systems of records. 0000001422 00000 n View more (Brochure) Remember to STOP, THINK, before you CLICK. Lead to identity theft which can be costly to both the individual and the government. The Health Insurance Portability and Accountability Act (HIPAA) is a federal law that protects the privacy of health information. When approval is granted to take sensitive information away from the office, the employee must adhere to the security policies described above. 0000000016 00000 n Dont Be Phished! or (ii) by which an agency intends to identify specific individuals in conjunction with other data elements, i.e., indirect identification. Skysnag helps busy engineers enforce DMARC, responds to any misconfigurations for SPF or DKIM which increases email deliverability, and eliminates email spoofing and identity impersonation. Some types of PII are obvious, such as your name or Social Security number, but . A full list of the 18 identifiers that make up PHI can be seen here. The DoD ID number or other unique identifier should be used in place . endstream endobj 137 0 obj <. Privacy Statement, Stuvia is not sponsored or endorsed by any college or university, Pennsylvania State University - All Campuses, Rutgers University - New Brunswick/Piscataway, University Of Illinois - Urbana-Champaign, Essential Environment: The Science Behind the Stories, Everything's an Argument with 2016 MLA Update, Managerial Economics and Business Strategy, Primates of the World: An Illustrated Guide, The State of Texas: Government, Politics, and Policy, IELTS - International English Language Testing System, TOEFL - Test of English as a Foreign Language, USMLE - United States Medical Licensing Examination. @media (max-width: 992px){.usa-js-mobile-nav--active, .usa-mobile_nav-active {overflow: auto!important;}} The regulation also gives individuals the right to file a complaint with the supervisory authority if they believe their rights have been violated. PII is regulated by a number of laws and regulations, including the Gramm-Leach-Bliley Act, the Fair Credit Reporting Act, and the Health Insurance Portability and Accountability Act. hb```f`` B,@Q\$,jLq `` V Some accounts can even be opened over the phone or on the internet. hb```> AX @Lt;8w$02:00H$iy0&1lcLo8y l ;SVn|=K Defense Information Systems Agency (DISA), National Centers of Academic Excellence in Cybersecurity (NCAE-C), Public Key Infrastructure/Enabling (PKI/PKE), HR Elements Lesson 3: Occupation Structure, HR Elements Lesson 4: Employment and Placement, HR Elements Lesson 5: Compensation Administration, Identifying and Safeguarding Personally Identifiable Information (PII), Mobile Device Usage: Do This/Not That poster, Phishing and Social Engineering: Virtual Communication Awareness Training, Privileged User Cybersecurity Responsibilities.
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