With courses ranging from beginner to advanced levels, you can strengthen or build your cybersecurity skillsets at your own pace and schedule! We recommend, however, that they follow theSSI Best Practices Guide for Non-DHS Employeeswhen creating passwords to protect SSI. 0000021032 00000 n 1503 & 1507. Typically requests received from covered persons are tied to State Open Records Requests or court-order production requests due to litigation. establishing the XML-based Federal Register as an ACFR-sanctioned documents in the last year, 295 Department of Transportation FAA Enterprise Services Center Security Services Security Services Brochure Treasury Bureau of Fiscal Service Health and Human Services Program Support Center SSC Contacts DOJ: Melinda Rogers, Melinda.Rogers@usdoj.gov , (202) 305-7017 DOJ: Darrell Lyons, Darrell.Lyons@usdoj.gov , (202) 598-3344 Learn about our activities that promote meaningful communications with industry. DHS Financial Assistance (Grants, Loans, Direct Payments, Insurance, etc.) Official websites use .gov Succinct Statement of the Objectives of, and Legal Basis for, the Rule, 3. DHS Security and Training Requirements for Contractors Here you will find policies, procedures, and training requirements for DHS contractors whose solicitations and contracts include the special clauses Safeguarding of Sensitive Information (MARCH 2015) and Information Technology Security and Privacy Training (MARCH 2015). Of note, some records come with instructions that limit further distribution. 47.207-7 Corporate and insurance. (b) Training shall be completed within thirty (30) days of contract award and be completed on an annual basis thereafter not later than October 31st of each year. NAME AND TITLE OF SIGNER (Typo or print) AUTHORIZED FOR LOCAL REPRODUCTION PREVIOUS EDmON IS NOT USABLE DATE SIGNED Iii 29. All covered persons have a duty to mark and safeguard SSI against unauthorized disclosure (See 49 C.F.R. To release information is to provide a record to the public or a non-covered person. Please refer to the SSI Best Practices Guide for Non-DHS Employees for more information. There are no practical alternatives that will accomplish the objectives of the proposed rule. Federal government websites often end in .gov or .mil. 0000024085 00000 n Learn more here. DHS Category Management and Strategic Sourcing DHS Industry-Government Activity Calendar The definition of personally identifiable information is taken from OMB Circular A-130 Managing Information as a Strategic Resource,[1] Subsequent training certificates to satisfy the annual privacy training requirement shall be submitted via email notification not later than October 31st of each year. (1) Examples of stand-alone SPII include: Social Security numbers (SSN), driver's license or state identification number, Alien Registration Numbers (A-number), financial account number, and biometric identifiers such as fingerprint, voiceprint, or iris scan. These proposed revisions to the HSAR are necessary to ensure contractors and subcontractors properly handle PII and SPII. The Standard shall not apply to identification associated with national security systems as defined by 44 U.S.C. has no substantive legal effect. Any new Contractor or subcontractor employees assigned to the contract shall complete the training before accessing the information identified in paragraph (a) of this clause. HSAR 3024.7001, Scope identifies the applicability of the subpart to contracts and subcontracts. 0000037955 00000 n 1520.5(a), the SSI Regulation also provides other reasons for protecting information as SSI. 0000020786 00000 n Training shall be completed within thirty (30) days of contract award and on an annual basis thereafter. 0000243346 00000 n The record must be marked as SSI and remains SSI. With courses ranging from beginner to advanced levels, you can strengthen or build your cybersecurity skillsets at your own pace and schedule! Defines Personally Identifiable Information (PII); identifies the required methods for collecting, using, sharing, and safeguarding PII; lists the potential consequences of not protecting PII; and requirements for reporting suspected or confirmed privacy incidents. A copy of the IRFA may be obtained from the point of contact specified herein. on FederalRegister.gov This document has been published in the Federal Register. (1) Access to a Government system of records; (3) Design, develop, maintain, or operate a system of records on behalf of the Government. rendition of the daily Federal Register on FederalRegister.gov does not publication in the future. (c) The Contractor shall insert the substance of this clause in all subcontracts and require subcontractors to include this clause in all lower-tier subcontracts. If a covered person provides SSI to vendors, they must include the SSI protection requirements so that the vendors are formally advised of their regulatory requirements to protect the information. (LockA locked padlock) Other applicable authorities that address the responsibility for Federal agencies to ensure appropriate handling and safeguarding of PII include the following Office of Management and Budget (OMB) memoranda and policies: OMB Memorandum M-07-16, Safeguarding Against and Responding to the Breach of Personally Identifiable Information issued May 22, 2007; OMB Memorandum M-10-23, Guidance for Agency Use of Third-Party Web sites and Applications issued June 25, 2010 (this memorandum contains the most current definition of PII, and clarifies the definition provided in M-07-16); OMB Circular No. DHS contracts currently require contractor and subcontractor employees to complete privacy training before accessing a Government system of records; handling Personally Identifiable Information (PII) or Sensitive PII (SPII); or designing, developing, maintaining, or operating a Government system of records. The estimated number of small entities to which the rule will apply is 6,628 respondents of which 4,162 are projected to be small businesses. Contracting officers shall insert the clause at (HSAR) 48 CFR 3052.224-7X, Privacy Training, in solicitations and contracts when contractor and subcontractor employees may have access to a Government system of records; handle PII or SPII; or design, develop, maintain, or operate a system of records on behalf of the Government. Toll Free Call Center: 1-877-696-6775, Content created by Office of the Chief Information Officer (OCIO), Office of the Chief Information Officer (OCIO), Assistant Secretary for Administration (ASA), Office of Organizational Management (OOM), Federal Real Property Assistance Program (FRPAP), Physical Security, Emergency Management, and Safety, Federal Information Security Management Act (FISMA), Information Security for IT Administrators, Role Based Training for Executives and Managers, Rules of Behavior for Use of HHS Information Resources. These special clauses are explained in Homeland Security Acquisition Regulation Class Deviation 15-01: Safeguarding of Sensitive Information. 0000118707 00000 n the current document as it appeared on Public Inspection on This table of contents is a navigational tool, processed from the The https:// ensures that you are connecting to the official website and that any information you provide is encrypted and transmitted securely. A. This is a downloadable, interactive guide meant to be used with theCyber Career Pathways Tool. 1520.9(a)(3), requires covered persons to refer requests by other persons for SSI to TSA, or the applicable DHS component or agency. Federal partners, state and local election officials, and vendors come together to identify and share best practices and areas for improvement related to election security. 0000154304 00000 n hb```b``c`c` B@1v,/xBd"f*8, =vnN?3lpE@#f-5x!CZ?S4PTn\vliYs|>MP)X##r"vW@Yetn_V>pGRA-x 954,---` QP0"l 0000038247 00000 n This training is completed upon award of the procurement and at least annually thereafter. Subsequent training certificates to satisfy the annual training requirement shall be submitted to the Contracting Officer and/or COR via email notification not later than October 31st of each year. Subsequent training certificates to satisfy the annual privacy training requirement shall be submitted via email notification not later than October 31st of each year. This approach ensures all applicable DHS contractors and subcontractors are subject to the same requirements while removing the need for Government intervention to provide access to the Privacy training. The covered person with a need to know is now obligated by the SSI Federal Regulation to protectthe SSI record entrusted to their care. Nothing in this directive alters, or impedes the ability to carry out, the authorities of the Federal departments and agencies to perform their responsibilities under law and consistent with applicable legal authorities and presidential guidance. Federal Register issue. The Public Inspection page may also This proposed rule is part of a broader initiative within DHS to (1) ensure contractors understand their responsibilities with regard to safeguarding controlled unclassified information (CUI); (2) contractor and subcontractor employees complete information technology (IT) security awareness training before access is provided to DHS information systems and information resources or contractor-owned and/or operated information systems and information resources where CUI is collected, processed, stored or transmitted on behalf of the agency; (3) contractor and subcontractor employees sign the DHS RoB before access is provided to DHS information systems, information resources, or contractor-owned and/or operated information systems and information resources where CUI is collected, processed, stored or transmitted on behalf of the agency; and (4) contractor and subcontractor employees complete privacy training before accessing a Government system of records; handling personally identifiable information (PII) and/or sensitive PII information; or designing, developing, maintaining, or operating a system of records on behalf of the Government. The Contractor shall maintain copies of the training certificates for all Contractor and subcontractor employees as a record of compliance. Average Burden per Response: Approximately 0.50. DHS Security and Training Requirements for Contractors DHS Category Management and Strategic Sourcing Learn about agency efforts to increase acquisition efficiency, enhance mission performance, and increase spend under management. or SSI Reviews (Where is the SSI?) 552a) and other statutes protecting the rights of Americans. The projected reporting and recordkeeping associated with this proposed rule is kept to the minimum necessary to meet the overall objectives. documents in the last year, 825 The Public Inspection page 200 Independence Avenue, S.W. 0 This page is available in other languages, Division of Homeland Security and Emergency Services. For detailed categories of SSI, see the SSI Regulation, 49 C.F.R. on 0000076712 00000 n Interested parties should submit written comments to one of the addresses shown below on or before March 20, 2017, to be considered in the formation of the final rule. The Federal Virtual Training Environment (FedVTE) is a free, online, and on-demand cybersecurity training system. Therefore, an Initial Regulatory Flexibility Analysis (IRFA) has been prepared consistent with 5 U.S.C. An official website of the United States government. documents in the last year, 931 Please include your name, company name (if any), and HSAR Case 2015-003 on your attached document. 0000004909 00000 n B. In the Lyon and Grenoble metropolitan areas, and the Haute-Savoie department, INRAE units contribute to research activities at the Lyon-Saint-Etienne, Grenoble-Alpes, and Savoie Mont Blanc . Office of the Chief Procurement Officer, Department of Homeland Security (DHS). Description of and, Where Feasible, Estimate of the Number of Small Entities To Which the Rule Will Apply, 4. This is a significant regulatory action and, therefore, was subject to review under section 6(b) of E.O. Requests for TSA records must be referred to TSA FOIA (FOIA@tsa.dhs.gov). Official websites use .gov What burden, if any, is associated with the requirement to complete DHS-developed privacy training? Receive the latest updates from the Secretary, Blogs, and News Releases. documents in the last year, 1008 The Division collaborates on training and exercise initiatives with many government and non-governmental organizations, staff, management, planners and technical groups, and provides training to elected officials and public works, health, technology, and communications personnel. or https:// means youve safely connected to the .gov website. Where do I submit documents to identify SSI? 0000039168 00000 n 0000038556 00000 n DHS has also minimized burden by providing automatically generated certificates at the conclusion of the training. documents in the last year, 9 Information about E-Verify to Determine Employment Eligibility. A lock (LockA locked padlock) or https:// means youve safely connected to the .gov website. 0000006227 00000 n on The President of the United States issues other types of documents, including but not limited to; memoranda, notices, determinations, letters, messages, and orders. Follow the instructions for submitting comments. 0000000016 00000 n informational resource until the Administrative Committee of the Federal Interested parties must submit such comments separately and should cite 5 U.S.C. Register documents. What should we do if we get a request for TSA records? This PDF is Read our SSI Best Practices and Quick Reference guides for a quick introduction to SSI handling, sharing, and destroying procedures. CISAs ICS training is globally recognized for its relevance and available virtually around the world. Requesters may obtain a copy of the supporting statement from the Department of Homeland Security, Office of the Chief Procurement Officer, Acquisition Policy and Legislation, via email to HSAR@hq.dhs.gov. the Federal Register. The contractor shall attach training certificates to the email Start Printed Page 6426notification and the email notification shall state that the required training has been completed for all contractor and subcontractor employees. The act required the DHS Secretary to "protect the buildings, grounds, and property that are owned, occupied, or secured by the Federal Government (including any agency, instrumentality, or wholly owned or mixed ownership corporation thereof) and persons on the property."6 Under current statutory provisions FPS officers are authorized to: Learn about the laws, policies, procedures, and forms that shape our acquisition environment. offers a preview of documents scheduled to appear in the next day's Register (ACFR) issues a regulation granting it official legal status.
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